Contractor Management

A more streamlined
way to manage
contractor
processes

Easily manage contractor costs, onboarding, and assignments to decrease costs and maximize utilization.

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Maximize the utilization of your contract resources.

Increase Cost Savings

Reduce clerical workload with invoice-less billing, automated rate management, and simplified auditing.

Enhance Regulatory Compliance

Utilize real-time checks and automatic rate schedule validation to ensure accuracy.

Improve Decision-Making

Leverage detailed, automatically generated reports to negotiate better rates and enhance transparency.

What you’re up against

It is difficult to track job bids and complete RFQs

Limited visibility into contractor rates, performance, and qualifications

Difficulties or delays in invoicing contractors

Prometheus Contractor Management brings
everything into one spot

Contractor Management Optimize contractor costs

Optimize contractor costs and maximize ROI

Eliminate invoicing errors and access real-time data for better decision-making and contract negotiations. Capture, validate, and manage contractor time and cost data while streamlining reviews, approvals, and payments. Mobile entry and automated gate reconciliation ensure accurate time tracking.

Contractor Management Simplify onboarding

Simplify contractor onboarding and ensure compliance

Manage all contractor details in one place and ensure they meet the necessary qualifications and insurance requirements before starting any work. Verify that contractors have the correct coverage and skill levels by trade, ensuring they are fully prepared and compliant with safety and performance standards.

Contractor Management Centralize contractor management

Centralize contractor management to enhance efficiency

Handle all aspects of contractor operations within a single, integrated system. Create new vendors, set up approval workflows, and track transaction histories with ease. Attach qualifications, monitor performance, and make updates, all while maximizing efficiency and accuracy in contractor rates and time.

Contractor Management Streamline job assignments

Streamline job assignments and contractor planning

Review and manage RFQs, accept bids, and track all related details in one place. Easily provide contractors with daily job reports and plans, project resources by craft and shift, and identify discrepancies to ensure accuracy and efficiency. Gain valuable insights into bid history and resource planning to enhance project management.

Contractor Management Increase efficiency

Increase efficiency of contractor transaction approvals

Leverage one-click mass approval for efficient transaction processing, with automatic notifications sent to workers when managers make edits. Managers view and prioritize their group’s transactions by date, ensuring that the oldest outstanding items are addressed first for timely completion.

Trusted by industry leaders

With Contractor Management, we have much fewer errors and fewer things we have to fix behind the scenes.

—Valerie Alley

Technical Analyst

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Prior to Contractor Management, payroll clerks spent up to 50 percent of their time on timesheet data entry. By eliminating that step, their productivity has been improved significantly.

—Lisa Sheldon

Director of IT

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Why your team will love it

Contractor Control Superintendent

Enhance contractor management efficiency
Monitor and report on performance in real-time

Site Contractor Supervisor

Efficiently oversee multiple contractors seamlessly
Enforce safety and qualifications standards

Contracts Manager

Make informed decisions to ensure projects stay on budget
Improve financial management of contractor projects

See it in action

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Frequently asked questions

What benefits does the Prometheus Contractor Management solution provide?

Seamless integration with existing systems: Integrate with major ERP systems such as SAP, IBM Maximo, and Oracle as well as HR, gate security, payroll, and accounts payable systems.
Track and compare contractor details: Track contractor metrics like cost, attendance, performance, and more.
Keep maintenance on-track and on-budget: Track contractor labor and material costs, and compare to previous contractor rates.
Easily configure screens and business rules: Configure user settings and business rules for your specific contractor management process.

Who should use industrial contractor management systems?

Industries that rely heavily on external contractors for field services, infrastructure projects, and maintenance activities can benefit from a contractor management solution. This could include organizations in fields like Oil & Gas, Energy, and Utilities. With a contractor management solution they can streamline contractor management processes such as onboarding, job assignments, resource qualifications, and cost tracking.

Why is contractor management software important for your business?

Contractor management helps companies streamline their processes to maximize the utilization of their contracted resources and reduce costs. With a contractor management solution, businesses can maximize visibility into key details like cost, qualifications, job bids, and time to ensure contractors are managed effectively and time is logged and invoiced accurately and on time.

How does Prometheus Group solve contractor management challenges?

Prometheus Group helps solve contractor management challenges by enabling you to leverage key information from your ERP, CMMS, HR, payroll, and gate security systems and provides you with one spot to manage all contractor details. This helps increase visibility, accuracy, control, and efficiency to ensure you are able to utilize your contract resources effectively.